Files go where they're needed
On approval the assets are pulled at the right spec, renamed to your convention, and delivered to the partner's portal, folder, or API. The producer's desktop stops being a staging server.
Service 3 of 4 — heals: produce
Approved Friday. Handed off Friday.
Approved work moves to your production partners on its own — assets delivered at spec, orders raised with the brief attached, milestones tracked, confirmations posted back to the project. No exports to a desktop, no "any update?" thread.
Book a teardown
Bring one vendor handoff. We'll map it live.
Re: before / after
The same handoff, twice.
Before — manual
FRI 04:40 PM final approved in the PM tool
MON 09:30 AM producer exports files to desktop
MON 10:15 AM uploads to vendor portal, renames
MON 02:00 PM emails the order spec. no reply
TUE 09:00 AM "any update?"
TUE 03:20 PM vendor confirms. PM tool untouched
After — synced Automated
04:40 PM final approved → handoff triggered
04:40 PM assets delivered, names normalized
04:41 PM order raised, spec attached
04:41 PM milestone set, due date written back
09:02 AM vendor confirmation posted to project
09:02 AM status current. nobody asked.
FIG. 1 — Same handoff, minus the weekend.
Re: how it works
Step 1 — Deliver
Step 2 — Order
Step 3 — Sync back
Three steps, all logged.
The spec travels with the work
Quantities, materials, ship-to and due dates are raised as an order against the same record the assets came from, so nobody rebuilds the brief inside an email.
Status without asking
Confirmations, tracking numbers and date changes post back to the project as they happen. The PM tool stops being a stale copy of what the vendor knows.
Re: proof
Running now, at a top-5 U.S. credit union.
09:14 AM request in Workfront → project created
09:14 AM Azure DevOps work items created, linked
09:15 AM comment in ADO → in Workfront. both ways.
3,600+ hrs/yr
Workfront and Azure DevOps kept in step for a marketing team, so nobody re-types what one system already knows. Read the full Workfront Azure DevOps integration walkthrough.
Re: questions you'd ask
FAQ
Which production partners does it work with?
Any with an API, an SFTP drop, or a portal we can script against. Print, fulfillment, localization and media vendors all follow the same pattern — deliver, order, confirm.
What if the vendor moves a date?
The change posts back to the project and the owner is notified. The trail keeps both the original date and the revision, so the slip is visible the day it happens rather than the week it lands.
What happens when a handoff fails?
It stops and raises a human with the reason attached. Nothing is retried silently, and nothing is marked delivered that isn't.
Re: next step
Stop exporting things by hand.
Book a teardown
30 minutes. We map one handoff and price the waiting.